The Peabody Contractor Management process for Wambo Mine is completed in two parts: company prequalification and worker registration.
Please allow yourself time to source and upload your company and worker’s documents and information. We suggest you read through this process before getting started.
A nominated administrator from your business will be required to complete the steps below.
User guides with screenshots can be found on the Help and Resources page.
Let’s get started!
STEP 1: BUSINESS REGISTRATION (CLICK TO EXPAND) +
Step 1 > Register a username and password
The Peabody Contractor Management System can be found by clicking the button below:
Start by entering a username of your choosing, plus your email address and a password. You’ll be emailed confirmation
Step 2 > Register business details and answer profile questions
Using your new details, login to the Peabody Contractor Management System.
Follow the process to register your business by answering profile questions. More information about the required documents can be found on the Help and Resources page.
Step 3 > Pay for registration
Business registration costs $150 + GST annually. This cost is for the verification of your company information and documents, the management of your profile, and includes access to local support teams if you need help in the system.
Step 4 > Upload insurances and licences
You will be prompted to upload copies of the licences and insurances you selected in step 2 for verification. Depending on the work your business does, you’ll be prompted to upload the following:
– Workers Compensation Insurance policy
– Public & Product Liability Insurance policy
– Professional Indemnity Insurance policy
– Motor Vehicle Insurance policy
– Plant & Equipment Insurance policy
– Company Trade Licences (for example electrical contracting license)
– Peabody Risk Assessment
On successful review, you will be emailed that your company registration is complete. To finalise your registration, you will be sent login details to register your workers, purchase their site access cards, and book their inductions.
To reach compliance to work for Peabody, you must next register your workers, purchase their site access cards, and book their inductions. Expand the steps below.
STEP 2: WORKER REGISTRATION & INDUCTION BOOKINGS (CLICK TO EXPAND) +
Step 1 > Complete Contractor Approval Request Form and provide supporting documents
Click the button below to download a Contractor Approval Request Form.
On completion, please email the form to your Wambo Job Coordinator for their signature approval.
When this signed form is returned to you by your Wambo Job Coordinator, this must be uploaded later in the process (step 4) as you register your workers at Wambo.
Step 2 > Login to manage workers
On successful business registration, you will be invited to login to the system to manage your workers. Please click the link and login to this system using the details in the email sent by Pegasus/Onsite Track Easy.
Step 3 > Add workers
Now your business is registered, you can login and add your workers in the system! You’ll start by selecting Manage Employees and then Add New Employee. From here you can enter and save their personal contact details, address, phone and email.
Step 4 > Select sites and roles
Select Work Roles > Add Site and select a site to associate your worker to (Wambo).
Select All Roles > Add new role. Choose from roles that begin with Wambo from the list.
Step 5 > Upload documents and book training
Upload documents supporting the role/s you’ve chosen for your worker, including a photo for their ID card, an approved contractor request form and the document approval (from step 1).
You will also book their online training and site familiarisation.
Step 6 > Pay for worker registration and access card
Pay for worker registration, training and ID cards to work at Wambo: $110 + GST for the first year and $80 + GST annual renewal. Replacement card cost $30 + GST per card
Step 7 > Worker completes online training
The worker will be sent at link to complete the online induction from their device.
Step 8 > Worker attends Site Familiarisation
Workers must complete the online training before attending the Site Familiarisation, which is booked during registration and held on site.
Pegasus validates documents and applies roles
Pegasus will validate the documents you’ve uploaded for your workers during registration to ensure they meet Peabody business rules. You’ll be emailed if there are any issues and given a chance to update the information. Upon document approval, the roles will be applied to your workers in the system and their access ID cards sent.
You may also wish to invite your registered employees to the Worker Portal, where they can manage their own compliance. Simply select the Invite Employee option from their profile. Visit the Worker Portal page for more information.
It’s important that you keep your company and worker details up to date, and you’ll be emailed if any documents are expiring so you can update them in the system.