Wilpinjong Registration

Wilpinjong Site Registration

The Peabody Contractor Management process for Wilpinjong Mine is completed in two parts: business detail registration, and worker registration and induction bookings.

Please allow yourself time to source and upload your worker’s documents and information. We suggest you read through this process before getting started.

A nominated administrator from your business will be required to complete the steps below.

User guides with screenshots can be found on the Help and Resources page.

Let’s get started!

Step 1 > Complete Induction Booking Request

Click to download an induction booking request for each worker prior to registering them in the Peabody Contractor Management System. On approval, the worker can be registered.

Step 2 > Register your business

Click the button above to go to the system.

> Start by selecting the country your business operates in, and then search for your ABN

> Enter contact details, including email and business address and phone number

> Select Request Registration to have the business registration verified and be emailed login details

Already have an account? Click Back to login above Business Details Registration.

The next steps are to add your workers to ensure their compliance to work at Peabody Wilpinjong Mine.

Step 3 > Add workers

Now your business is registered, you can login and add your workers in the system! You’ll start by selecting Manage Employees and then Add New Employee. From here you can enter and save their personal contact details, address, phone and email.

Step 4 > Select sites and roles

Select Work Roles Add Site and select Wilpinjong.

Select All Roles > Add new role.

In the search field type in WIL to display all the Wilpinjong roles. Click on a role to select it – you can choose more than one role at a time –  click on add # roles and continue.

Step 5 > Upload documents and complete training

Your role selections will determine the competency documents (licences, for example) you’ll need to upload to prove your worker’s qualifications to perform the chosen role. Some roles will require the worker to complete an online induction, which is booked as you register them. The worker will be emailed a link and login details.

Step 6 > Pay for worker registration, training and access card

Pay for worker registration, training and ID cards to work at the Wilpinjong site: $110 + GST for the first year and $80 + GST annual renewal. Replacement card cost $30 + GST per card

Step 7 > Worker attends Site Orientation

Workers must attend Site Familiarisation sessions, booked via the Wilpinjong Safety & Training Department email. Additional site contact details can be found below.

Pegasus validates documents and applies roles

Pegasus will validate the documents you’ve uploaded for your workers during registration to ensure they meet Peabody business rules. You’ll be emailed if there are any issues and given a chance to update the information. Upon document approval, the roles will be applied to your employees in the system.

Your workers must complete any required inductions to have their access ID card issued. This card must be carried with them at all times at site.

For help at Peabody Wilpinjong and to book Site Familiarisation sessions:

You may also wish to invite your registered employees to the Worker Portal, where they can manage their own compliance. Simply select the Invite Employee option from their profile. Visit the Worker Portal page for more information.

It’s important that you keep your company and worker details up to date, and you’ll be emailed if any documents are expiring so you can update them in the system.