Step 1 > Create your supplier profile

Click here to create your supplier profile, username and password and get started.

If your business is already registered in Avetta, go to Step 2.

Step 2 > Connect to Peabody Coal Services

In the ‘Find Connections’ search field, type Peabody Wilpinjong.

Add the site and select Next in the upper right-hand corner.

Step 3 > Service Evaluation

Enter your ABN (if applicable) and complete a quick service evaluation to identify the services your organisation provides.

Select Next in the upper right-hand corner once complete.

Step 4 > Peabody Prequalification

Select the Network button in the left-hand menu and get started on the prequalification requirements for Peabody.

These may include, but not be limited to:

• Company information and locations
• Safety information
• Insurances
• Licences

Insurances and licenses will be verified by the Avetta team, who will reach out should any corrections be required.

You must complete all prequalification requirements for Peabody before your company will be considered compliant.

To reach full compliance to work for Peabody, you must next register your workers.

Step 1 > Complete Induction Booking Request

Click to download an induction booking request for each worker prior to registering them in the Peabody Contractor Management System. On approval, the worker can be registered.

Step 2 > Login to manage workers

From the Connect system, select the Workers tile in the left-hand menu, then select Pegasus Workforce.

If you don’t immediately see the Peabody tile, click on the Add or Remove Portals and select the Peabody tile.

Step 3 > Add workers

Select Manage Roles and then Add New Employee to enter each worker’s details. Use each worker’s personal email address and mobile number, as they will receive important emails regarding expiring competencies and additional tools to access.

If your worker already exists, simply click on their profile.

Step 4 > Select sites and roles

Select Work Roles > Add Site and select Wilpinjong.
Select All Roles > Add new role.

In the search field type in WIL to display all the Wilpinjong roles. Click on a role to select it – you can choose more than one role at a time – click on add # roles and continue.

Step 5 > Upload documents and book training

Your role selections will determine the competency documents (licences, for example) you’ll need to upload to prove your worker’s qualifications to perform the chosen role. Some roles will require the worker to complete an online induction, which is booked as you register them. The worker will be emailed a link and login details.

Step 6 > Pay for worker registration, training and access card

Pay for worker registration, training and ID cards to work at the Wilpinjong site: $123 + GST per year. Replacement card cost $30 + GST per card

Step 7 > Worker attends Site Orientation

Workers must attend Site Familiarisation sessions, booked via the Wilpinjong Safety & Training Department email. Additional site contact details can be found below.

Pegasus validates documents and applies roles

Pegasus will validate the documents you’ve uploaded for your workers during registration to ensure they meet Peabody business rules. You’ll be emailed if there are any issues and given a chance to update the information. Upon document approval, the roles will be applied to your employees in the system.

Your workers must complete any required inductions to have their access ID card issued. This card must be carried with them at all times at site.

For help at Peabody Wilpinjong and to book Site Familiarisation sessions:

• email the Safety & Training Department: WPG_TrainingPegasus@peabodyenergy.com
• call 02 6370 2480

It’s important that you keep your company and worker details up to date, and you’ll be emailed if any documents are expiring so you can update them in the system.

Invitation to the Workforce Mobile App

Your worker will be automatically invited to join the Workforce Mobile Application (this may take up to 24 hours after verification). The invitation will be sent via email from Avetta to the email address recorded against the worker’s profile.

The Workforce Mobile Application will contain their digital access card which they can use to gain access to approved Peabody sites. Workers can also complete their online induction and training courses via the app.

For more information regarding the Workforce Mobile App, click here.