Step 1 > Register a username and password

The Peabody Contractor Management System can be found by clicking the button below:

Start by entering a username of your choosing, plus your email address and a password. You’ll be emailed confirmation

Step 2 > Register business details and answer profile questions

Using your new details, login to the Peabody Contractor Management System.

Follow the process to register your business by answering profile questions. More information about the required documents can be found on the Help and Resources page.

Step 3 > Pay for registration

Business registration costs $150 + GST annually. This cost is for the verification of your company information and documents, the management of your profile, and includes access to local support teams if you need help in the system.

Step 4 > Upload insurances and licences

You will be prompted to upload copies of the licences and insurances you selected in step 2 for verification. Depending on the work your business does, you’ll be prompted to upload the following:

– Workers Compensation Insurance policy
– Public & Product Liability Insurance policy
– Professional Indemnity Insurance policy
– Motor Vehicle Insurance policy
– Plant & Equipment Insurance policy
– Company Trade Licences (for example electrical contracting license)
– Peabody Risk Assessment

On successful review, you will be emailed that your company registration is complete. To finalise your registration, you will be sent login details to register your workers, purchase their site access cards, and book their inductions.

To reach compliance to work for Peabody, you must next register your workers, purchase their site access cards, and book their inductions. Expand the steps below.

Step 1 > Complete Induction Booking Request

Click to download an induction booking request for each worker prior to registering them in the Peabody Contractor Management System. On approval, the worker can be registered.

Step 2 > Login to manage workers

On successful business registration, you will be invited to login to the system to manage your workers. Please click the link and login to this system using the details in the email sent by Pegasus/Onsite Track Easy.

Step 3 > Add workers

Now your business is registered, you can login and add your workers in the system! You’ll start by selecting Manage Employees and then Add New Employee. From here you can enter and save their personal contact details, address, phone and email.

Step 4 > Select sites and roles

Select Work Roles > Add Site and select Wilpinjong.
Select All Roles > Add new role.

In the search field type in WIL to display all the Wilpinjong roles. Click on a role to select it – you can choose more than one role at a time – click on add # roles and continue.

Step 5 > Upload documents and book training

Your role selections will determine the competency documents (licences, for example) you’ll need to upload to prove your worker’s qualifications to perform the chosen role. Some roles will require the worker to complete an online induction, which is booked as you register them. The worker will be emailed a link and login details.

Step 6 > Pay for worker registration, training and access card

Pay for worker registration, training and ID cards to work at the Wilpinjong site: $110 + GST for the first year and $80 + GST annual renewal. Replacement card cost $30 + GST per card

Step 7 > Worker attends Site Orientation

Workers must attend Site Familiarisation sessions, booked via the Wilpinjong Safety & Training Department email. Additional site contact details can be found below.

Pegasus validates documents and applies roles

Pegasus will validate the documents you’ve uploaded for your workers during registration to ensure they meet Peabody business rules. You’ll be emailed if there are any issues and given a chance to update the information. Upon document approval, the roles will be applied to your employees in the system.

Your workers must complete any required inductions to have their access ID card issued. This card must be carried with them at all times at site.

For help at Peabody Wilpinjong and to book Site Familiarisation sessions:

• email the Safety & Training Department: WPG_TrainingPegasus@peabodyenergy.com
• call 02 6370 2480

You may also wish to invite your registered employees to the Worker Portal, where they can manage their own compliance. Simply select the Invite Employee option from their profile. Visit the Worker Portal page for more information.

It’s important that you keep your company and worker details up to date, and you’ll be emailed if any documents are expiring so you can update them in the system.