Wambo Registration

Wambo Site Registration

The Peabody Contractor Management process for Wambo Mine is completed in two parts: business registration, and worker registration and induction bookings.

Please allow yourself time to source and upload your business and worker’s documents and information. We suggest you read through this process before getting started.

A nominated administrator from your business will be required to complete the steps below.

Let’s get started!

You will only be pre-qualified to work at Peabody Wambo when you have completed both business and worker registration.

Please visit Help and Resources for more information, including user guides and important documents.

Click to expand the instructions below.

1. Company registration (click to expand the instructions)

Step 1 > Register your business details

The Peabody Contractor Management System can be found by clicking the button below:

Select Register and:

> Search for your business’s name to request a new login, or choose to add your business and search by your ABN.

> Complete your registration request by filling in your business details (name, address, ABN and contact details).

> Submit these details and, on approval, you’ll be emailed your new user name and password to login.

Step 2 > Complete your business profile

Using your new details, login to the Peabody Contractor Management System >

Follow the process to register your business, which includes answering a short questionnaire about the work you do.

Upon approval of your registration by Pegasus, you should move to stage 2 of your registration – registering workers and booking their inductions.

2. Worker registration and inductions (click to expand the instructions)

Step 1 > Complete Contractor Approval Request Form and provide supporting documents

Click the button below to download a Contractor Approval Request Form.

On completion, please email the form to your Wambo Job Coordinator for their signature approval.

When this signed form is returned to you by your Wambo Job Coordinator, send the documents below via email to

– Site-signed Contractor Approval Request Form

– Coal Board Medical (with medical management plan if restrictions mentioned)

– ILO Report

You will be emailed a document approval, which must be uploaded later in this process (step 4) as you register your workers at Wambo.

Step 2 > Add employees

Select Manage Employee Data. Choose Add Employee and enter your employee’s details. Select submit.

Step 3 > Choose employee role/s

Select process next to the employee’s name, select their role/s (beginning with Wambo), and apply. Ensure you’ve agreed to the terms and conditions and choose a card delivery address. Select save.

You will pay for worker registration, access cards and inductions later in this process.

Step 4 > Upload supporting documents

You will now be prompted to upload documents supporting the role/s you’ve chosen for your worker, including a photo for their ID access card, an approved contractor request form, the document approval (from step 1), and a completed Letter of Confirmation of Previous Experience (LOC).

Step 5 > Book inductions

Book any required online or site inductions for your employee to complete. They’ll be emailed details.

Step 6 > Pay for registration

-Individual registration: $75 + GST per employee for two years.

– Classroom induction booking: $75 + GST per booking per worker.

-Individual renewal (every two years): $75 + GST per employee inclusive of all online training required to remain current in the selected roles across all Peabody sites.

-Replacement card: $30 + GST per card

Step 7 > Registration and training approved

Pegasus will review your employee’s registration and induction booking request, and on approval, they’ll be emailed confirmation. Upon successful completion, their ID card will also be mailed for site access.

You will only be pre-qualified to work for Peabody when you have completed both business and worker registration.

Please visit Help and Resources for more information and induction booking documents.