Wambo Registration

Wambo Site Registration

The Peabody Contractor Management process for Wambo Mine is completed in two parts: business detail registration and worker registration.

Please allow yourself time to source and upload your worker’s documents and information. We suggest you read through this process before getting started.

A nominated administrator from your business will be required to complete the steps below.

User guides with screenshots can be found on the Help and Resources page.

Let’s get started!

Step 1 > Complete Contractor Approval Request Form and provide supporting documents

Click the button below to download a Contractor Approval Request Form.

On completion, please email the form to your Wambo Job Coordinator for their signature approval.

When this signed form is returned to you by your Wambo Job Coordinator, send the documents below via email to

– Site-signed Contractor Approval Request Form

– Coal Board Medical (with medical management plan if restrictions mentioned)

– ILO Report

You will be emailed a document approval, which must be uploaded later in this process as you register your workers at Wambo.

Step 2 > Register your business

Click the button above to go to the system.

> Start by selecting the country your business operates in, and then search for your ABN

> Enter contact details, including email and business address and phone number

> Select Request Registration to have the business registration verified and be emailed login details

Already have an account? Click Back to login above Business Details Registration.

The next steps are to add your workers to ensure their compliance to work at Peabody Wambo.

Step 3 > Add workers

Now your business is registered, you can login and add your workers in the system! You’ll start by selecting Manage Employees and then Add New Employee. From here you can enter and save their personal contact details, address, phone and email.

Step 4 > Select sites and roles

Select Work Roles Add Site and select a site to associate your worker to (Wambo).

Select All Roles > Add new role. Choose from roles that begin with Wambo from the list.

Step 5 > Upload documents and book training

Upload documents supporting the role/s you’ve chosen for your worker, including a photo for their ID card, an approved contractor request form and the document approval (from step 1).

You will also book their online training and site familiarisation.

Step 6 > Pay for worker registration and access card

Pay for worker registration, training and ID cards to work at Wambo: $110 + GST for the first year and $80 + GST annual renewal. Replacement card cost $30 + GST per card

Step 5 > Worker completes online training

The worker will be sent at link to complete the online induction from their device.

Step 6 > Worker attends Site Familiarisation

Workers must complete the online training before attending the Site Familiarisation, which is booked during registration and held on site.

Pegasus validates documents and applies roles

Pegasus will validate the documents you’ve uploaded for your workers during registration to ensure they meet Peabody business rules. You’ll be emailed if there are any issues and given a chance to update the information. Upon document approval, the roles will be applied to your workers in the system and their access ID cards sent.

You may also wish to invite your registered employees to the Worker Portal, where they can manage their own compliance. Simply select the Invite Employee option from their profile. Visit the Worker Portal page for more information.

It’s important that you keep your company and worker details up to date, and you’ll be emailed if any documents are expiring so you can update them in the system.