The Peabody Contractor Management process for Wambo Mine is completed in two parts: company prequalification and worker registration.
Please allow yourself time to source and upload your company and worker’s documents and information. We suggest you read through this process before getting started.
A nominated administrator from your business will be required to complete the steps below.
User guides with screenshots can be found on the Help and Resources page.
Let’s get started!
STEP 1: BUSINESS REGISTRATION (CLICK TO EXPAND) +
Step 1 > Create your supplier profile
Click here to create your supplier profile, username and password and get started.
If your business is already registered in Avetta, go to Step 2.
Step 2 > Connect to Peabody Coal Services
In the ‘Find Connections’ search field, type Peabody Wambo.
Add the site and select Next in the upper right-hand corner.
Step 3 > Service Evaluation
Enter your ABN (if applicable) and complete a quick service evaluation to identify the services your organisation provides.
Select Next in the upper right-hand corner once complete.
Step 4 > Peabody Prequalification
Select the Network button in the left-hand menu and get started on the prequalification requirements for Peabody.
These may include, but not be limited to:
- Company information and locations
- Safety information
- Insurances
- Licences
Insurances and licenses will be verified by the Avetta team, who will reach out should any corrections be required.
You must complete all prequalification requirements for Peabody before your company will be considered compliant.
To reach full compliance to work for Peabody, you must next register your workers.
STEP 2: WORKER REGISTRATION & INDUCTION BOOKINGS (CLICK TO EXPAND) +
Step 1 > Complete Contractor Approval Request Form and provide supporting documents
Click the button below to download a Contractor Approval Request Form.
On completion, please email the form to your Wambo Job Coordinator for their signature approval.
When this signed form is returned to you by your Wambo Job Coordinator, this must be uploaded later in the process (step 4) as you register your workers at Wambo.
Step 2 > Login to manage workers
From the Connect system, select the Workers tile in the left-hand menu, then select Pegasus Workforce.
If you don’t immediately see the Peabody tile, click on the Add or Remove Portals and select the Peabody tile.
Step 3 > Add workers
Select Manage Roles and then Add New Employee to enter each worker’s details. Use each worker’s personal email address and mobile number, as they will receive important emails regarding expiring competencies and additional tools to access.
If your worker already exists, simply click on their profile.
Step 4 > Select sites and roles
Select Work Roles > Add Site and select a site to associate your worker to (Wambo).
Select All Roles > Add new role. Choose from roles that begin with Wambo from the list.
Step 5 > Upload documents and book training
Upload documents supporting the role/s you’ve chosen for your worker, including a photo for their ID card, an approved contractor request form and the document approval (from step 1).
You will also book their online training and site familiarisation.
Step 6 > Pay for worker registration and access card
Pay for worker registration, training and ID cards to work at Wambo: $123 + GST per year. Replacement card cost $30 + GST per card
Step 7 > Worker completes online training
The worker will be sent at link to complete the online induction from their device.
Step 8 > Worker attends Site Familiarisation
Workers must complete the online training before attending the Site Familiarisation, which is booked during registration and held on site.
Pegasus validates documents and applies roles
Pegasus will validate the documents you’ve uploaded for your workers during registration to ensure they meet Peabody business rules. You’ll be emailed if there are any issues and given a chance to update the information. Upon document approval, the roles will be applied to your workers in the system and their access ID cards sent.
It’s important that you keep your company and worker details up to date, and you’ll be emailed if any documents are expiring so you can update them in the system.
Invitation to the Workforce Mobile App
Your worker will be automatically invited to join the Workforce Mobile Application (this may take up to 24 hours after verification). The invitation will be sent via email from Avetta to the email address recorded against the worker’s profile.
The Workforce Mobile Application will contain their digital access card which they can use to gain access to approved Peabody sites. Workers can also complete their online induction and training courses via the app.
For more information regarding the Workforce Mobile App, click here.