Step 1 > Complete Contractor Approval Request Form and provide supporting documents

Click the button below to download a Contractor Approval Request Form.

On completion, please email the form to your North Goonyella site contact for their signature approval.

When this signed form is returned to you by your North Goonyella site contact, send the documents below via email to

– Site-signed Contractor Approval Request Form

– Coal Board Medical (click to download medical management plan for restricted medical)

– Functional Assessment

– Drug and Alcohol test results

You will be emailed a medical approval, which must be uploaded later in this process as you register your workers at North Goonyella.

Step 2 > Login to manage workers

On successful business registration, you will be invited to login to the system to manage your workers. Please click the link and login to this system using the details in the email sent by Pegasus/Onsite Track Easy.

Step 3 > Add workers

Now your business is registered, you can login and add your workers in the system! You’ll start by selecting Manage Employees and then Add New Employee. From here you can enter and save their personal contact details, address, phone and email.

Step 4 > Select sites and roles

Select Work Roles > Add Site and select a site to associate your worker to (North Goonyella).
Select All Roles > Add new role. Choose from roles that begin with NGC from the list.

Step 5 > Upload documents and book training

Your role selections will determine the competency documents (licences, for example) you’ll next upload to prove your worker’s qualifications to perform the chosen role from a document library. Some competencies will require the worker to complete an online induction. You will also be prompted to upload the medical approval email from step 1.

Step 6 > Pay for worker registration, training and access card

Pay for worker registration, training and ID cards to work at the North Goonyella site: $110 + GST for the first year and $80 + GST annual renewal. Replacement card cost $30 + GST per card

Step 7 > Pegasus validates documents and applies roles

Pegasus will validate the documents you’ve uploaded for your workers during registration to ensure they meet Peabody business rules. You’ll be emailed if there are any issues and given a chance to update the information. Upon document approval, the roles will be applied to your workers in the system.

Please contact site to book inductions for underground workers. Workers must complete any required inductions to have their access ID card issued. This card must be carried with them at all times at site.

You may also wish to invite your registered employees to the Worker Portal, where they can manage their own compliance. Simply select the Invite Employee option from their profile. Visit the Worker Portal page for more information.

It’s important that you keep your company and worker details up to date, and you’ll be emailed if any documents are expiring so you can update them in the system.